How to Share a Whiteboard Online — 3 Ways That Actually Work
Share your whiteboard with students, clients, or teammates in three ways: screen share the live canvas in any video call, export as PDF for async sharing, or send the board file for collaborative editing. No account on either side.
Method 1 — Screen Share (Live, Real-Time)
The fastest way to share a whiteboard during a meeting or lesson.
Open onlinewhiteboard.org in your browser. Join your video call in Zoom, Google Meet, or Microsoft Teams. Click Share Screen and select your browser tab. Your whiteboard is now live for all participants — every stroke you draw appears on their screens in real time.
Best for: Teaching, team meetings, client presentations, design reviews, and any scenario where you want participants to watch you draw live.
What viewers need: Nothing. No whiteboard account, no app, no setup. They just see your canvas through the screen share feed.
Method 2 — PDF or PNG Export (Async Sharing)
Share finished whiteboard content without a live session.
When your whiteboard session is complete — or when you want to share prepared content without a live call — click the PDF or PNG button in the toolbar. The file downloads to your device immediately.
Share the file via: Email attachment, Slack or Teams message, Google Drive link, Google Classroom post, LMS upload (Canvas, Moodle, Blackboard), or WhatsApp. Recipients open it in any PDF viewer or image viewer — no whiteboard software needed.
Best for: Sharing lesson notes with students after class, sending client deliverables, distributing retrospective outcomes to the team, or keeping a permanent record of meeting decisions.
Method 3 — Board File Sharing (Collaborative Editing)
Send your whiteboard for someone else to continue editing.
Save your whiteboard as a project file by clicking the save icon. This downloads an .owb file to your device. Send this file to a colleague, student, or collaborator via email or file transfer. They open it by going to onlinewhiteboard.org in their browser and loading the file — the complete board reloads exactly as you left it, and they can continue editing.
Best for: Handing off work to a colleague, sharing a template board that others will customise, or sending annotated feedback that the recipient should respond to on the same canvas.
What recipients need: Access to onlinewhiteboard.org in a browser — no account, no payment. Just open and load the file.
Step-by-Step: Screen Share in Zoom
The most commonly used sharing method — done in 60 seconds.
Open the Whiteboard Before Your Call
Go to onlinewhiteboard.org in Chrome. Prepare your canvas — add titles, diagrams, or images you want ready when sharing starts. Leave the tab open.
Join Your Zoom Call and Click Share Screen
Start or join the meeting. Click the green Share Screen button. In the dialog that appears, click the Chrome tab option and select your onlinewhiteboard.org tab.
Click Share — You Are Now Live
Click Share in Zoom. Your whiteboard canvas is now visible to all participants. Draw, annotate, and use the laser pointer — everything appears live on participant screens.
Frequently Asked Questions
Can participants draw on my whiteboard during screen sharing?
Zoom has a built-in annotation feature that lets participants annotate over your shared screen. Participants use Zoom's toolbar to draw — their marks appear on your screen but not on your whiteboard canvas itself.
Is there a shareable link for my whiteboard?
OnlineWhiteboard.org is a privacy-first local tool — boards are stored on your device, not in the cloud, so no shareable link is generated. Sharing works via screen share, PDF export, or file transfer.
How do I share my whiteboard with students after a lesson?
Export the canvas as PDF and upload to Google Classroom, Canvas, or your LMS. Students download and view it without any whiteboard account. See student sharing guide →
Can I share a whiteboard in Microsoft Teams?
Yes — open onlinewhiteboard.org in Edge or Chrome and use Teams' Share screen button. Select your browser window or tab to share the whiteboard live.
How do I share from iPad?
On iPad, use the screen share in your video call app (Zoom, Meet, Teams) to share your screen showing the whiteboard. For file sharing, tap the PDF export button and use the iOS Share Sheet to send via email, AirDrop, or any app.
Can multiple people be on different boards at the same time?
Each person who opens onlinewhiteboard.org gets their own independent canvas. For a shared experience, the facilitator screen shares while others watch and contribute verbally.