Free Shared Whiteboard Online — Three Ways to Share
Share a whiteboard with anyone — no account needed on either side. Screen share the live canvas in any video call, export as PDF for async sharing, or send the board file for others to reopen and edit.
Three Ways to Share a Whiteboard Online
Each method suits a different sharing scenario.
Method 1 — Screen Share (Live): The fastest way to share with a group in real time. Open onlinewhiteboard.org, join your Zoom, Google Meet, or Teams call, and share your browser tab. Everyone sees your canvas immediately and watches as you draw — no whiteboard account required for viewers.
Method 2 — PDF/PNG Export (Async): When you want to share the finished whiteboard content rather than a live session, export as PDF or PNG and send the file via email, Slack, Google Drive, or your LMS. Recipients need no whiteboard software — just a standard PDF viewer.
Method 3 — Board File Sharing: Save your whiteboard as a project file (.owb) and send it to a colleague or student. They open it in OnlineWhiteboard.org and can continue editing the board from where you left off — useful for handoffs and collaborative document editing.
Sharing Scenarios — What to Use and When
The right sharing method for every situation.
Live Lesson or Lecture
Teacher opens the whiteboard, screen shares the tab in Zoom or Meet, and draws in real time while students watch. The most common classroom sharing scenario.
Team Meeting Facilitation
Facilitator draws the agenda, mind map, or decision matrix on screen during the call. All participants see live updates through screen share.
Retrospective Board Share
Complete a sprint retrospective with sticky notes on the canvas, then export as PDF and share with the team as a permanent record of outcomes and actions.
Share Lesson Notes with Students
After a lesson, export the whiteboard canvas as PDF and upload to Google Classroom, Canvas, or your LMS for students to access as reference material.
Client Presentation
Draw wireframes or strategy diagrams during a client call by screen sharing. Export as PDF to leave the client with a record of the discussion.
Engineering Design Review
Draw system architecture live during a design review call. Export as PDF for the engineering ticket or documentation.
Hand Off to a Colleague
Save your whiteboard as a project file and send it — the colleague reopens it in their browser and continues your work from exactly where you stopped.
Share from iPad or Mobile
Export as PNG or PDF from iPad. Use the native share sheet to send directly from Safari to Mail, Messages, or any installed app.
Upload to Google Drive
Download your PDF export and upload it to Google Drive for link-based sharing with anyone in your organisation.
How to Screen Share Your Whiteboard Live
The most common sharing scenario — done in three steps.
Open the Whiteboard Before Your Call
Go to onlinewhiteboard.org in Chrome or any browser. Prepare your canvas — draw an agenda, upload images, or leave it blank for live ideation.
Join Your Call and Click Share Screen
Start your Zoom, Meet, or Teams call. Click the Share Screen button (Zoom) or Present Now (Meet). Select your browser tab showing the whiteboard.
Draw Live — Others Watch in Real Time
Your whiteboard canvas is now visible to all participants. Draw, add sticky notes, and annotate — everything appears on their screens as you create it.
Frequently Asked Questions
Can multiple people draw on the shared whiteboard at the same time?
Screen sharing lets one person draw while others watch. For independent simultaneous drawing, each participant opens their own board at onlinewhiteboard.org. See full collaboration guide →
Do viewers need an account to see my shared whiteboard?
No — viewers seeing your screen share need no account. For PDF shares, they just need a PDF viewer. For project file shares, they open onlinewhiteboard.org in a browser — still no account needed.
Can I share a whiteboard link?
OnlineWhiteboard.org does not generate cloud links to live boards — content stays on your device for privacy. Sharing is done via screen share, PDF export, or file transfer. See link sharing options →
How do I share my whiteboard with students?
Export the completed whiteboard as PDF and upload to Google Classroom, Canvas, or your LMS. For live lessons, screen share in Zoom or Meet. See student sharing guide →
Can I share a whiteboard in Microsoft Teams?
Yes — open onlinewhiteboard.org in a browser and use Teams' screen sharing to share your browser tab during a Teams meeting.
Does this work for async team sharing across time zones?
Yes — export the whiteboard as PDF or PNG after your session and share it via your team's async channel (Slack, email, Notion) so remote colleagues can review at their own time.